Shawano Shrine Club By-Laws

BY-LAWS

BEJA SHAWANO SHRINE CLUB

 Article 1
Name and Jurisdiction
This Club shall be known as the “Shawano Shrine Club”, and shall be under the control of the
Illustrious Potentate of Beja Shrine Temple of Green Bay, Wisconsin.
All Nobles who are members of this Club shall be subject to the By-Laws and regulations of said Temple.

  • The area of jurisdiction of this Club shall be as defined by Beja Temple

Article 2
Object

2.1)       The object of this Club shall be to promote the best interest of the AAONMS,
to gather all Shriners in this locality together, forming a link between them and Shrinedom,
to assist the Shriners in this locality together, forming a link between them and Shrinedom,
to assist the Shrine in the worthy work it is doing, and to interest all Masons in the work
of the Shrine and particularly, in the work of Beja Temple.

Article 3
Membership

3.1)        Any Shriner in good standing whose application has been approved
by the Executive Committee shall be eligible to membership in this Club.

Article 4
Meetings

4.1)       Regular meetings shall be held at a time and place designated by the Executive Committee
and approved by a majority vote of the membership present.

4.2)       The annual meeting for the election of officers and other business shall be held
at a regular or special meeting not later than the month of November.

4.3)       Special meetings may be called by the President, a majority of the Executive Committee,
or at the request of five (5) members of the Club. Notice of such meeting shall state the purpose
of the meeting and shall be sent to the membership by the Secretary/Treasurer at least
one week in advance of the scheduled date of such meeting.

Article 5
Officers and Duties

5.1   There shall be four (4) five (5) elected officers; a President, a First Vice President, a Second Vice President,
and a Secretary/Treasurer.

5.2)   The President shall preside at all regular and special meetings and
shall also preside as Chairman of the Executive Committee. He shall appoint all required and necessary committees,
and shall serve as ex-officer on all committees. He may also appoint such other officers and committees
as in his judgment may be necessary or helpful to the conduct of the Club.

5.3)   The Vice-President(s) shall assist the President in his duties and shall accept the chairmanship
of committees when so designated by the President, and shall perform the duties of the President in his absence.

5.4)  The Secretary/Treasurer shall keep the minutes of the Annual Meeting and of any other regular or special meeting
where the President so designates. He shall keep and maintain a correct mailing list of all members and prospective members,
arrange for and handle all mailings of the Club and preserve all records and other property of the Club.
He shall collect dues and pay all bills authorized and approved by the Executive Committee, render a true report at the annual
meeting, and whenever requested by the President or the Executive Committee.

Article 6
Executive Committee

6.1)   The government of the Club shall be vested in the Executive Committee,
which shall consist of the officers of the Club. The Executive Committee shall formulate policy and
make recommendations to the membership when appropriate. The Executive Committee shall
meet when called by the President or any other officer.

Article 7
Nominations and Elections

7.1)   The President at least six weeks in advance of the annual meeting shall appoint a Nominating Committee consisting
of three (3) members, no one of whom shall be a member of the Executive Committee.
The Nominating Committee shall nominate at least one candidate for each office, and shall notify the Secretary/Treasurer
of the names of such nominees at least three (3) weeks prior to the date scheduled for the annual meeting.

7.2) The Secretary/Treasurer shall notify each member by mail of the names of each nominee for each office,
and of the date of the election, such notice to be mailed at least two (2) weeks prior to the date of the annual meeting.

7.3) All nominees must be members in good standing of a Temple in order to be eligible for election and to qualify as officers.
Officers are subject to approval by the Potentate of Beja Temple and nominees who are not members of Beja Temple
must first be approved by the Potentate of Beja Temple.

7.4) Election of all officers shall be held at the annual meeting. Additional nominations for any office may be made from the floor,
except that no such nomination shall be made of a nominee who is not a member of Beja Temple
because of the requirements that such nominations must first be approved by the Potentate of Beja Temple.
A nominee for any office shall reside within the jurisdiction of this Shrine Club as defined by Beja Temple.

7.5) All officers shall be elected by a majority vote of the members voting at any election, for a term of one (1) year
or until their successors are chosen; provided, however, that officers must continue to be members in good standing
of a Temple in order to continue in office. Forfeiture of such good standing shall automatically result in forfeiture of office in this club.

7.7 The names of all newly-elected officers shall be immediately submitted to the Potentate of Beja Temple for his approval,
by the Secretary/Treasurer, and upon receipt of such approval, shall be installed at the next regular following the annual meeting,
or at a special meeting called for such purpose. The installation of such newly-elected officers shall, in any event,
be completed prior to the annual meeting of Beja Temple.

Article 8
Ambassadors

8.1) It is one of the prerogatives and duties of the Potentate of Beja Temple to appoint regional and local ambassadors within
the jurisdiction of Beja Temple whose chief function is that of coordination and promotion of activities of the Shrine and of Beja Temple.
Such ambassadors and promotion of activities of Beja Temple whose chief function is that of coordination and promotion of activities
of the Shrine of Beja Temple. Such ambassadors in the area served by this Club shall act in an advisory capacity to the Club
in all matters pertaining to the Club and its relationship to Beja Temple and the activities of said Temple; and it shall be the duty of this club
when called upon for recommendations for the office of Ambassador by the Potentate of Beja Temple to make such nominations and submit
the same to Beja Temple prior to the annual meeting of Beja Temple, so that the newly-installed Potentate may
make such appointments promptly and expeditiously.

Article 9
Fiscal Regulations

9.1) There shall be no initiation fee. The annual dues shall be determined by the Executive Committee and approved by a majority
vote of membership present at a regular meeting. The annual dues shall be $10.00 per year, payable in advance on Dec. 1 of each year.
Any part of a year shall be considered as a full year for dues purposes, and the full dues shall be assessed for any portion of a year.

9.2) During their first year of membership, the annual dues of newly raised Nobles shall be waived.

9.3) Only those who have paid their current dues to the Club will be considered as member in good standing and
shall have the right to vote on matters pertaining to the Club. Any member who has not paid his dues in full for two successive years,
and whose dues have not been waived or remitted shall automatically be dropped from membership in the Club.

9.4) All monies belonging to this club shall be placed by the Secretary/Treasurer in an account or accounts bearing the name of the Club

 

9.5) The Secretary/Treasurer shall submit such financial reports at such times as are required by the Potentate of Beja Shrine or
by the Imperial Council and all such financial statements shall bear a certification signed by the Secretary/Treasurer
that such statements are true and correct and that no money or property is held for the benefit of the Club.

9.6) The By-Laws of the Imperial Council require every Shrine Club to have its accounts audited at the close of each year by an Auditor
or committee selected by the Potentate of the authorizing Temple. A copy of the audit report, including a balance sheet
and income and expense statement, must be filed with said Potentate before February 1st following the end of the year audited.
It shall be the duty of the President and the Secretary/Treasurer of this Club to have accounts prepared and ready for such audit
and to cooperate in expediting the completion and timely filing thereof.

Article 10
Quorum

10.1) A majority of the members of the Executive Committee shall constitute a quorum and nine (9) members
in good standing on the books of the Club shall constitute a quorum of members, for the transaction of business.

 Article 11
Conduct of Meeting and Order of Business

11.1) Meetings shall be conducted in the following manner:

(a) Check all arrangement for head table (seating, mike, etc.)

(b) Open meeting with an invocation and pledge of allegiance

(C) Dinner (if planned)

(d) Meeting called to order by presiding officer

(e) Introductions;

  1. New members
  2. Nobles attending for first time
  3. Nobles attending for first time
  4. Guests
  5. Other Shrine & Masonic dignitaries (except Potentate’s Divan

members present

(f)   Determination of Quorum present

(g) Reading of minutes (if applicable)

(h) Reports of Officers – Treasurer always

(i)   Reports of Standing & Special Committees

(j)   Unfinished Business

(k) New Business

(l)   Announcements

  1. Future programs and coming events
  2. All Beja Temple activities – ceremonials, pilgrimages, circus, football

games etc.

  1. Other Masonic activities

(m)   Potentate or Official Representative will introduce members of his

Divan present

(n)   Entertainment Chairman – Program

(o)   Closing announcements & remarks

(p)  Adjournment

11.2) Business shall be conducted in accordance with Robert’s Rules of Order, unless otherwise required by these By-Laws.

Article 12
Protocol

12.1) On the occasion of visits to this Club by the Potentate of Beja Temple, the protocol prescribed by the Organization
Directory and Ambassador’s Manual of Beja Temple for visits to and procedure of Shrine Clubs shall be followed.

12.2) On the occasion of visits to this Club by an officer of the Imperial Council, the Shrine Protocol
prescribed by the Imperial Council shall be followed.

12.3) It shall be the duty and responsibility of the President to secure copies of such documents from Beja Temple and
to see that such procedures are followed at the appropriate times.

12.4) On the occasion of visitation to this Club by Potentates and Officers of other Temples, or entertainment of such officers,
permissions of the visit or entertainment must first be granted by the Potentate of Beja Temple.

Article 13
Vacancies in Office

13.1) Vacancies in office shall be filled by appointment of the Executive Committee, subject to
the approval of the Potentate of Beja Temple.

13.2) Such election meeting shall be held within 30 days after the vacancy occurs and the membership shall be given
at least two (2) weeks notice thereof and the identity of the temporary appointee.

13.3) The provisions of sections 7.3 with regard to eligibility and approval, and 7.4 with regard to nominations from the floor,
shall also apply to elections to fill vacancies.

Article 14
Good of the Order

14.1) In the event of the death of a member of the club in good standing, the Secretary/Treasurer shall make a contribution
to the Shriners Hospitals for Children in the name of the deceased member. The amount of the contribution
shall be determined by the Executive Committee.

Article 15
Amendments

15.1) These By-Laws may be amended by a two-thirds vote of the members present at any regular, special or annual meeting,
present a quorum and notice and copy of the proposed amendments having first been sent to the membership
at least two weeks prior to the meeting. These By-Laws and any amendments thereto shall be consistent with the By-Laws and
any of Beja Temple and Shrine Law, and a copy of these By-Laws and any amendments thereto shall be submitted to the Potentate
of Beja Temple for his approval, and the same shall not be effective until such approval have been secured in writing.

15.2) In the event any of the provisions of these By-Laws or amendments thereto are inconsistent with the By – Laws of Beja Temple,
or Shrine Law, or any commissions in these By-Laws are covered by Beja Temple By –Laws or by Shrine Law,
said Temple by laws and Shrine laws shall control, and these By-Laws are hereby, ipso facto, to conform therewith.

Adopted by Shawano Shrine Club at a regular meeting October 16, 1985

By-Laws were amended September 16, 2014
__________Greg Habeck____________                    ______________Jim Herman______________

Greg Habeck, Secretary/Treasurer (2014)                        Jim (Jimbo) Herman President (2014)

 

 

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